Deal teams should not have to manage a transaction in one system and then move the document-processing step elsewhere.
Yet that is often what happens.
The relationships, communications, notes, and transaction activity live in the CRM. When it is time to share materials or collect documents, the workflow moves into a standalone data room, shared folder, email thread, or spreadsheet.
The new 4Degrees External Data Room keeps those parts of the process together.
Available to every 4Degrees customer, the External Data Room is built for teams that already manage transactions in 4Degrees and want document sharing and collection to remain part of the same workflow.
Teams can share existing deal documents, request materials from external participants, and review the files they submit without moving the document process into another system.
The Problem is not the Data Room. It is the Handoff.
Standalone data rooms provide a dedicated place to exchange files. But when the data room is outside the CRM, the transaction is split between two systems.
The deal remains in 4Degrees, while its documents and external participants are managed somewhere else.
The External Data Room gives customers another option. It brings document exchange into the platform where the team is already managing the transaction.
The differentiation is not simply that 4Degrees can share files. It is that the document process can remain connected to the deal behind it.
Share Deal Documents With External Participants
Investment banks and M&A advisory firms frequently need to share transaction materials with prospective buyers or investors.
With the External Data Room, users can select an existing deal document and make it available to external participants.
The user can choose whether a document should be visible to everyone in the room or only to selected participants.
External participants access the room through a link and verify their email address with a verification code before entering.
This allows team members to manage the transaction and share its related documents from within 4Degrees.
Request Documents From the Other Side of the Transaction
Document exchange also works in the other direction.
A private equity firm or corporate development team evaluating a deal may need to collect materials from a company, advisor, or intermediary.
Users can create a document request, add instructions, and choose which participants can see it. External participants can then upload documents through the data room.
For example, a team could request a cap table, audited financial statements, or other materials needed during its evaluation.
Add External Participants
The people involved in a transaction are not always members of the internal deal team.
Users can add external participants using an email address and display name. Participants can receive access by email, or an internal user can copy an individual access link and send it directly.
The data room can also display the organization’s logo, allowing the external experience to reflect the firm managing the process.
Review Submitted Documents
Documents uploaded by external participants appear in a review queue.
The internal user can review a submitted file and choose to accept or reject it. The file can also be downloaded from the review queue.
This gives the team a defined place to handle incoming submissions within the External Data Room.
Built for Transaction Workflows
The External Data Room supports the transaction workflows that investment banks, M&A advisors, private equity firms, and corporate development teams already manage in 4Degrees.
Investment Banking and M&A Advisory
An investment bank representing a client can gather transaction documents and share selected materials with private equity firms, corporate development teams, or other groups evaluating the opportunity.
The bank can choose which documents are available and which participants can see them.
Private Equity and Corporate Development
A private equity firm or corporate development team evaluating a deal can request documents from the company or advisor involved in the process.
Participants can then upload the requested materials through the External Data Room.
Support Fundraising Document Exchange
Private equity and venture capital firms can also use the External Data Room when raising a fund.
A firm can share documents related to portfolio companies, performance, and the fund itself with prospective limited partners. The firm can choose which documents are shared and which participants can access them.
Keep More of the Deal in One Place
The 4Degrees External Data Room is designed for deal teams that do not want the document process separated from the rest of the transaction.
Instead of managing the deal in 4Degrees and moving document exchange into another product, teams can keep both within the same workflow.
See the 4Degrees External Data Room in Action
See how your team can share transaction materials, request documents, and work with external participants without separating document exchange from the rest of the deal.
